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CPL 2-2.38D - Appendix B

Sample Letter, MSDS/Label Query

This version of the inspection procedures for the OSHA HazCom Standard is no longer valid. It is presented here solely for historical purposes and has been replaced by CPL 02-02-079 effective July 9, 2015. The subjects of the Appendices have also changed.

Date

Company Name
Street Address
City, State, ZIP Code

Dear (Name or Position of Responsible Employer Representative):

Representatives of the Occupational Safety and Health Administration (OSHA)/or State plan designated agency recently visited/or corresponded with (company name), which purchases the following chemical(s) from your company:

(List chemicals, products)
[etc.]

OPTION 1:

At the time of the visit, (company name) did not have material safety data sheets/labels for the above-listed products, despite a prior request to your company.

OPTION 2:

At the time of the visit, material safety data sheets/labels supplied by your company were found to be deficient in the following areas:

(Describe the specific deficiencies.)

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You are required under OSHA's Hazard Communication Standard (29 CFR 1910.1200) or your State's right-to-know law to perform hazard determinations, label containers, and provide the MSDS for all hazardous chemicals which you produce or import. A copy of the standard is provided for your reference.

Please immediately send properly completed material safety data sheets/labels for the chemicals listed above to your customer and a copy to me. If the MSDSs were deficient, you are required to send revised copies to all of your customers with the first shipment after a MSDS/label is revised. If this information is not received within 30 days, an inspection of your establishment may be conducted by OSHA.

Thank you for your assistance. If you have any questions regarding this matter, please feel free to contact me at _______.

Sincerely,

Area Director

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The official, public domain, OSHA version of this document is available at https://www.osha.gov/enforcement/directives/cpl-02-02-038.